Top 5 Tools for Managing Website Development Projects This 2025

There are thousands of website development companies worldwide offering everything from basic templates to advanced ecommerce solutions. However, with such an overwhelming variety of platforms, frameworks, and services, finding the ideal fit for a business’s unique development goals can be daunting. Acknowledging this challenge, Vserveecommerce, a trusted name in digital commerce solutions, presents a curated list of the top tools for managing website development projects in 2025. This handpicked list is based on real experience and successful project executions. But before diving into the tools, let’s take a closer look at Vserveecommerce’s capabilities.

Vserveecommerce

Your Partner in Custom Website Development Services

Vserveecommerce has established itself as a leading ecommerce website design company, helping businesses simplify their digital transformation with full-service web development support. Over the last decade, the company has empowered startups, mid-size brands, and global retailers with conversion-focused websites tailored for growth. From high-performing storefronts to platform migrations and seamless backend integrations, Vserveecommerce delivers custom website development services backed by expert project management and human-led collaboration.

Unlike purely AI-driven web solutions, Vserveecommerce blends modern technology with real human insight—ensuring each project not only functions well but aligns with brand identity, usability goals, and market trends. While AI-enhanced development service plans may assist with testing and templating, it’s skilled professionals who execute the strategy, creativity, and detail that turn concepts into digital reality.

Now that we’ve introduced our approach, let’s explore the top tools we recommend for managing website development projects in 2025, based on what we use every day for success.

Table of Contents

1. ClickUp – One Workspace for Every Phase

2. Figma – Design Collaboration Without Confusion

3. GitHub – Where Code Meets Coordination

4. Notion – Project Wiki and Dev Documentation Hub

5. Miro – Visual Planning for UX, Workflows, and Site Maps

Case Study: From Scattered Spreadsheets to Streamlined Web Launch

Frequently Asked Questions (FAQs)

Key Takeaways

1. ClickUp – One Workspace for Every Phase

ClickUp has quickly become one of my go-to tools for running large-scale website development projects. Whether you’re a designer creating wireframes or a developer sprinting through staging tasks, ClickUp lets you organize your entire workflow in one place.

Here’s why it works:

• Customizable project views (Gantt, list, board, calendar)
• Recurring tasks and time tracking for long projects
• Integrations with GitHub, Slack, Google Drive, and more
• Built-in docs to keep SOPs and checklists close to tasks

In one of our recent ecommerce website development services projects, we helped a fashion brand revamp their Shopify site. Our team created a ClickUp board segmented by design, development, QA, and client approval stages. Paired with a dedicated virtual project manager, the tool helped us reduce handoff errors by 40% and speed up launch time by two weeks.

Some ClickUp features now include AI-enhanced development service plans, like task prediction or auto-summary, but in our experience, human review still leads the charge when it comes to clarity and decision-making.

2. Figma – Design Collaboration Without Confusion

Gone are the days of sending PSDs back and forth. Figma allows for real-time collaboration between clients, designers, and developers—and it’s one of the reasons we deliver pixel-perfect designs faster than ever.

What makes it great:

• Live co-designing and commenting
• Developer inspect mode with CSS and specs
• Auto-layouts and components for consistent design systems
• Version history so you never lose your work

We used Figma during a custom website development project for a SaaS brand targeting B2B clients. With multiple decision-makers involved, Figma allowed us to reduce design revisions by 30%. Our client was able to leave comments directly on sections they wanted changed—no messy email threads.

Though Figma has introduced AI-integrated custom web development tools like auto-alignments and predictive sizing, it’s still our team that ensures brand alignment and responsive behavior across devices.

3. GitHub – Where Code Meets Coordination

Whether you’re deploying an app or managing a WooCommerce build, GitHub remains the industry standard for code versioning, collaboration, and dev handovers.

Why we use it:

• Branching and merging for safe feature testing
• Pull requests with team reviews
• Bug tracking tied to specific commits
• CI/CD pipeline integrations

In a recent client project for a retail brand, our developers used GitHub to manage frontend changes for their ecommerce website design and development. The client had multiple contributors—both in-house and outsourced—so GitHub became the glue that kept everything version-controlled and conflict-free.

While GitHub Copilot and AI-driven ecommerce platform creation tools are emerging, we always do a final human QA review before pushing any major updates live. AI is helpful, but code quality still comes from people who know your business needs.

4. Notion – Project Wiki and Dev Documentation Hub

73% of businesses say that poor project management directly impacted their ability to deliver on time and within scope. Notion has become our all-in-one place for meeting notes, sitemaps, plugin documentation, and client communication logs. For web projects that span 8–12 weeks or more, this centralization is key.

What we track in Notion:

• Milestones and project timelines
• Hosting and DNS records
• Plugin/license credentials
• Meeting notes and feedback logs

When we worked on a multi-lingual WordPress build for an international client, our team used Notion to document the full deployment process, hosting setup, and fallback plan. This made the handoff to their internal tech team seamless. Notion’s clean interface helped our website development packages look more professional during the wrap-up.

Some Notion features now include AI Agent enhancements like content auto-summarization, but for client onboarding, real humans still make the difference.

5. Miro – Visual Planning for UX, Workflows, and Site Maps

Before we write a line of code, we usually head to Miro. This visual whiteboard tool lets us map out site architecture, user flows, and logic trees.

Why Miro is effective:

• Drag-and-drop UI for building user journeys
• Real-time collaboration with clients
• Commenting and sticky notes for feedback
• Easy embedding into ClickUp or Notion

In one project where we provided AI-powered ecommerce development for a product subscription brand, we used Miro to clarify user logic before implementation. This helped avoid scope creep and development rework, saving both time and budget.

While Miro’s AI-enhanced tailor-made web solutions features offer smart grouping and auto-layout suggestions, we still lean on our UX strategists to finalize flows that align with customer behavior.

Case Study: From Scattered Spreadsheets to Streamlined Web Launch

One of our long-time clients, a health and wellness eCommerce brand, came to us frustrated. Their past website development company near me over-promised and under-delivered. There were missed deadlines, poor communication, and no central place to track progress.

Here’s what we did:

• Shifted them to ClickUp + Slack for real-time task visibility
• Used Figma for visual updates and developer handoff
• Built a custom theme using GitHub for versioning and QA
• Centralized their credentials, timelines, and content in Notion

Within 90 days:

• Their Shopify redesign launched on time
• Customer complaints dropped by 43% due to better UX
• Their internal team said it was the “smoothest web project ever”

This is why we offer more than code. As a smart web solution provider near you, Vgrow brings a full project management framework with every ecommerce website development service we offer.

Frequently Asked Questions (FAQs)

1. Do I need all these tools to manage a website project?

Not at all. Most small teams can start with just two or three. The key is using the right tool for your workflow, not the flashiest one.

2. How does AI help in managing website builds?

AI tools can suggest layouts, auto-generate test content, or streamline code—but human oversight ensures quality, branding, and SEO compliance.

3. What if I don’t have time to manage a web project?

That’s exactly why clients work with us. We provide human-led project coordination, development, and communication support—start to finish.

Key Takeaways

Managing a website development project in 2025 doesn’t have to feel chaotic. With the right tools—and the right team—you can bring your vision to life faster and with fewer headaches.

• Structure Matters: Use tools like ClickUp, Figma, and GitHub to create transparency and reduce project errors.
  AI Assists, Humans Deliver: While AI offers helpful features, successful web projects still rely on skilled people who understand your business.
• Partner Smart: A custom website development service like Vgrow doesn’t just build your site—we manage it with the tools and team to get it done right.
  

To learn more about how we manage web development projects or get a personalized quote for your next site, reach out to our team. And don’t forget to follow us on Facebook, Instagram, and LinkedIn for web tips and success stories.